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Recommended Guidelines for School Web Pages

PEI Department of Education

Rationale:

School web pages are public documents allowing communication within the school community and with the public worldwide. Guidelines are required in the construction of school web pages in order to protect the students and their work, and to ensure that information displayed is appropriate for any Internet user, and to comply with the provincial Freedom of Information and Protection of Privacy Act.

The following content guidelines have been developed to help promote and enhance learning opportunities for students, and to maintain an appropriate web environment.

 

Guidelines

Responsibility/Protocol

Each school is responsible for developing and updating their pages.

The principal is ultimately responsible for the content of the site. However, it is strongly encouraged that the principal designate one or more webmaster(s) who would be responsible for managing and maintaining the site. The webmaster(s) would have ftp access to upload pages and images to the school web site and would help the principal adhere to the guidelines set out in this document.  

Requirements

1. Communication with respect to the content of any page should be directed to the appropriate staff member or to the school webmaster.  Nothing on the school's web page shall make it possible for students to be contacted. 

2. School web sites are for educational use only. Content of the site should give information about the school and promote such school activities such as:

  • School location
  • School history
  • School profile
  • School mission statement
  • School logo, dress code
  • School calendar and holidays
  • School newsletter
  • School staff
  • School community partnerships
  • Homework assignments and deadlines
  • School and board policies
  • Course descriptions


3. Content of school web sites must be in line with the educational goals set by the school or board. Files not directly related to the web site may not be uploaded to the server.

4. School web pages shall follow board policy concerning commercial advertising.

5. When using pictures or names of persons on the school web site, written permission shall be obtained from that person and from the parent or guardian.

6. Pictures of students included on school web pages must not include the student's last name.

7. Schools should not use filenames for pages or images which include the student's name.


8. Home pages for personal use are not permitted.  Students may create content pages under their instructor's supervision, but not pages containing personal information or links to personal sites.

9. Staff may create educational sites containing homework, resources, or lessons.

10. The date of the last update should be visible on every page and the main page should be updated on a monthly basis.

11.  Contact information for the school (e-mail, address, phone, fax, principal’s name) should be clearly displayed on the site. Principals may wish to include their email addresses for further contact.

12.  All external links must be in support of education and relevant to the topics presented on the page.

 

Web Design Tips


1. Use consistent navigation throughout your site. (student/grade/special program pages may vary, but administration pages should maintain a consistent look and navigation).

2. Avoid colour schemes or backgrounds that make text hard to read.

3. Use graphics/animations sparingly, keeping in mind that the more images you have, the longer it will take for your page to load.

4. Avoid overcrowding your page.

5. Choose common fonts such as Times New Roman or Arial. Keep in mind that text in special fonts must be saved as a graphic within a program such as Paint Shop Pro in order to be displayed properly on all computers.

6. Avoid white text, which is difficult to print.

7. To help organize your site, create separate folders for each main area within the school site (e.g. sports, class pages, newsletters, etc.).

8. Name your files using clearly identifiable words.

9. The school’s main homepage should have the file name index.htm

10. Check to make sure each link works after posting the site.

11. Navigational links should be available on every page.

12. Include a title on each page (the title appears on the Web browser’s title bar)

13.  Email regarding the web site shoudl be monitored and responded to in an appropriate manner.

 

Copyright

Copyright must be respected. The author of a web page must not use copyrighted material without permission. For more information, see the school principal for the latest copy of the CANCOPY agreement.

 

PEI Freedom of Information and Protection of Privacy Act

Information on the act is available at:  http://www.gov.pe.ca/foipp/index.php3

 

Letter of Permission
Click here to print off the Letter of Permission

School web pages are public documents. As part of class/course projects, students may have the opportunity to publish their work via the Web. Anyone with access to the Internet may access your son/daughter’s picture, name and/or work. With this in mind, please complete the form below and return it to your school.


Name of Student _______________________________

Parent/Guardian Signature ____________________________

Date __________________


I grant permission for my son/daughter’s name to be published on the Internet.


Parent/Guardian Signature ____________________________

Student's signature _______________________________



I grant permission for my son/daughter’s photograph to be published on the Internet.

Parent/Guardian Signature ____________________________

Student's signature _______________________________



I grant permission for my son/daughter’s student work to be published on the Internet.

Parent/Guardian Signature ____________________________

Student's signature _______________________________