Notes for Coaches

Coaches

Coaches are expected to be in full control of team behaviour at all times - during practices and games and while traveling.

Since students must be supervised during school activities, please make arrangements with another adult to supervise the team members if you expect to be late for an activity.

The administration recommends that each team should have an assistant coach.

Each major team in the school should also have a manager. The manager can help with announcements, equipment, first aid gear, keys, score sheets, statistics, and other jobs which the coach may not have time for. A manager should not be a playing member of the team.

Before the season begins, let players know that equal playing time is not guaranteed for all players and try to give each individual an idea of what playing time they may expect.

Consider sitting out or cutting down the playing time of players who regularly miss practices or games.

If players or parents have any serious problems or concerns, discussion should first take place with the team captain or coach. If this is not satisfactory, contact can be made with a member of the athletic department or school administration.

Any discipline or other problems which cannot be handled to the satisfaction of the coach should be brought to the attention of a member of the athletic department or the administration.

Players	Membership on an athletic team is dependent upon good attitude, consistent work habits, and performance in academic classes. Students who participate in extra-curricular activities are expected to be good ambassadors of the school. This means that they should show respect for coaches, officials, opponents, and themselves and exhibit good sportsmanship at all times. Foul language, smoking, drinking, or drug use will not be tolerated. Players are expected to show commitment to the team and are expected to attend all practices, games, and team meetings. In cases where it is impossible for them to be in attendance due to sickness, injury, or other valid reason, they should notify the coach or athletic director beforehand. Players who have been absent from school without approval or who have been suspended will not be allowed to play on that day. Players are required to give Athletic Leave forms to any teacher whose class they will miss, due to the team leaving early for a game. This form must be delivered to the teacher at least one day in advance of the game. Players are responsible for all work covered and any assignments given during the class.
Practises	Co-ordinate your game and practice schedules with members of the athletic department. If school is cancelled, there will be no practices or games held that day. Please assist in ensuring that our gym floor remains in good shape by helping to keep non-players off the floor during practises and also before, at half-time, and after games.
Game Reports	Before each game, ensure that the game sheet is filled in with each player’s first name, last name, and number. After each home game, check to see that the game sheet has been filled in properly. Leave it in the Phys. Ed. office so that it can be faxed to the commissioner the next morning. After each home game, results (half-time and final scores, main offensive scorers, and/or defensive players) must be phoned in to Lona Ryan (toll-free: 1-800-267-0409) before 9:30 pm. Call Mr. MacClure (687-3923) if you are unable to get through to Lona. You are also to call Mr. MacClure if any player has been ejected or if there has been a major problem during the game. Game results later than 9:30 pm must be called in to the Guardian yourself the next day.
Rescheduling	Schedules are created at a meeting of all school athletic directors before the season begins. Only games affected by weather conditions or extenuating circumstances (i.e. - a tragedy in the community) will be considered for rescheduling. Rescheduling has to be done by the school’s athletic director who will make phone calls to the other school involved, the league commissioner, the assigner of officials, and the PEISAA executive secretary.

Tournaments & Exhibitions	Coaches interested in hosting a tournament should notify the athletic department in writing at least three weeks beforehand. Include the dates, teams to be invited, and what role you expect the athletic department to provide. The P.E.I. School Athletic Association requires a sanction form 20 days before hosting a tournament or exhibition involving teams from another province and 30 days before playing outside of P.E.I. Players will be expected to pay for accommodations and meals during tournaments. Coaches’ accommodations and meals will be covered by the school’s athletic budget.
Travel	Players must travel with the team on the bus provided by the school. Other travel arrangements will be permitted only in exceptional circumstances, with prior written permission from parents and approval by the school administration. Under no circumstances are players permitted to travel to or from a game in a vehicle driven by another student. No food or drinks are allowed on any of our buses. Misbehaviour on a bus may result in expulsion from the team. Upon return from late games or after week-end games, ensure that all players are safely on their way home and that the school has been locked before you leave.
Equipment	Uniforms are the property of the school, to be worn only during games, washed after each game, and turned in to the coach or a member of the athletic department at the end of the season. After practices and games, ensure that equipment is returned neatly to its storage location.
Announcements	School announcements are made at 8:45 am each day. Please send your announcements in by 8:30 am or, if possible, during the previous day.
Injuries	Sport PEI Insurance has been purchased by the school and covers any athletic injuries which are not already covered by an individual’s personal insurance company. An injury which results in a player being sent to the doctor or which keeps a player out of the line-up for games or practices requires an injury report to be filled out at the school. The report will be passed on to the PEISAA and to the insurance company within 30 days so that any future claims or payments will be valid.
Sport Fees	Before the season’s first game, players must give participation forms (signed by a parent or guardian) and school sport fees to a member of the athletic department. Fee amounts are dependent upon season length and help to defray the cost of referees, equipment, and travel. Sen Soccer - $25 Sen V’Ball - $25 Sen B’Ball - $40 Rugby - $20 Badminton - $5 Mid Soccer - $20 Mid V’Ball - $20 Mid B’Ball - $30 Softball - $20 Cr. Cntry - $5
Officials	Only registered officials are allowed to officiate at PEISAA games. Officials are paid through the school’s athletic budget by Mr. MacClure. Minor officials are also paid unless they are doing the job as part of a Phys. Ed. course.